The Board is aware of its role, duties and responsibilities towards the Company and its shareholders and has already approved written policies pertaining to supervision and monitoring of its operations. Criteria and operating guidelines have been set, in line with Principles of Good Corporate Governance of the SET to support the Good Corporate Governance in practice. Moreover, the Company must comply with the various rules and regulations prescribed by the SEC and the SET in every respect and review its governance policies and evaluate the result pursuant to those policies at least once a year.
On 20 June 2007, the Board of Directors Meeting No.1/2007 resolved to create policies on the supervision of its operations, which will be used as guidelines. They can be divided into 5 sections, as follows:
The rights of shareholders covers a variety of rights such as the right to purchase, sell or transfer shares, the right to share in the Company’s profits, the right to attend shareholder meetings, and the right to express an opinion and to participate in making important decisions in the Company. Such decisions include the selection of directors, approval of major transactions with a potential impact on the Company’s direction, and revisions of the Company’s Memorandum and Articles of Association.
It is the Company’s policy to promote and facilitate the shareholders' exercise of their various rights, by such means as the following:
- Distribute information concerning shareholder meetings on the Company’s website before sending out paper documents, and elaborating on the rights of shareholders in attending the meeting and voting.
- Where a shareholder cannot attend the meeting in person, he or she is given the opportunity to appoint an independent director or any individual as his or her proxy at the meeting by using any of the forms of proxy sent by the Company together with the convening notice for the meeting.
- Before a scheduled meeting date, shareholders are given the opportunity to send their opinions, recommendations and questions by e-mail to the Investment Relations Officer or the Board Secretary.
- The Company will arrange an appropriate time-slot for shareholders to make their comments and recommendation or raise questions freely on any agenda item before a resolution is adopted on that item. Adequate information has already been provided to shareholders for these meetings and the Company will arrange to have available staff who are well informed in each area under question, under the Board’s supervision, to respond to any questions or doubts raised from the floor.
- All directors will attend the meeting so that shareholders may ask for further details or information on any relevant issues.
It is the Company’s policy to treat all shareholders equally and protect their rights in the interest of strengthening equitable treatment particularly for minority shareholders. For instance:
- Shareholders will be given equal opportunities and facilities. No action will be taken that will limit, violate or diminish their rights.
- The right to vote at meetings will be determined by the number of shares held by each shareholder at the rate of one vote for one share.
- Independent directors are assigned to take care of minority shareholders who may make recommendations, comments or complaints to them. These independent directors will give appropriate consideration to each issue. For example, in the case of complaints, they will establish the facts and decide a suitable remedy. In the case that the independent directors consider that the recommendation has significant impact on those with vested interests or on the Company’s operations in general, that issue will then be submitted to the shareholder meeting for the shareholders’ consideration.
- Shareholders will be encouraged to exercise their rights. For example, minority shareholders will be given the opportunity to add agenda items before the scheduled meeting date or to nominate directors. The agenda, however, may not be expanded without prior notice to shareholders.
- The Board has taken measures against insider trading by relevant parties including directors, executives, employees and employees of the Group involved with that information (including the spouses and non sui-juris children of those individuals).
The Company takes seriously the rights of all stakeholders such as customers, suppliers, employees or shareholders as well as the public and society overall. They will be treated by the Board in accordance with their rights, conditions, legal requirements and various related rules and regulations. Action will also be taken for co-operation between these various stakeholders according to their roles and duties to ensure smooth operations with stability and equitable returns for all parties.
To ensure that stakeholders receive their due, the Company has established an operating guideline in its Code of Conduct for Employees. The Code of Conduct has been distributed on the Company’s website and internal communications media such as the Intranet and the PR Board. The directors, executives and employees at every level must adhere closely to the Code of Conduct in their work. In addition, channels have been opened for stakeholders to communicate with, and comment or provide information to the Board through independent directors.
|In its determination to achieve good performance, stable growth and competitiveness for the Company in the face of current and future risks, and to create added value for its shareholders in the long-term, it is the Company’s duty to disclose information for the sake of equity and transparency such that it will endeavour to protect the Company’s property and to preserve its good reputation to the best of its ability.|
|The Company's Board of Directors:|
|The Board is aware of the rights of all stakeholders and the action to be taken to treat all fairly and equitably.|
|Employees are a valuable asset of the Company. Therefore the Company recruits people with the relevant skills and experience to ensure the Company’s growth and satisfy its requirements. Human resource development is ongoing to ensure that staff competencies are maintained at a high level and that staff are appropriately and competitively compensated vis-à-vis leading companies. Moreover, the Company is focused on building up and reinforcing a good working culture and environment and treating its employees fairly on an equal basis. The Company looks after employees’ security and welfare through its Provident Funds and its provision of loans to employees, arrangements for fire-drills, provision of safety/security systems etc.|
|The Company focuses on customer satisfaction with its workforce of quality staff and excellent service together with its readiness to meet their demands. Customers are treated respectfully and responsibly and care is taken to keep information from them confidential. Customer feedback is encouraged with staff specifically assigned to receive complaints.|
|The Company takes care to treat its suppliers in line with commercial terms and contractual obligations. Action is taken within a framework of fair competition avoiding cheating behavior.|
|The Company functions within a framework of fair competition and has always avoided dishonest measures that try to eliminate competitors.|
|Communities, Society and the Environment :|
|The Company fully cognizant of its role as a part of society with a commitment for its wellbeing, public activities is supported in the interest of developing communities and the Environment. Its on-line games services are provided with a serious commitment to Society as it is the Company’s policy to provide games with suitable content without violence and with appropriate warnings in its games and advertisements. Seminars are arranged to encourage players to spend their time appropriately and to play their games properly. The Company is the first on-line games operators in Thailand to provide an age-classification for each game in accordance with the State’s age-classification policy. It also makes a Game Master available for each game in order to check and monitor gamers’ various activities in the games and to ensure that no violence, gambling or other inappropriate activity is involved. Moreover, its on-line games services help to build gamers’ computer skills and expand the internet usage and internet network infrastructure, enabling the public to easily access data and various information. In addition, online games developed by the Group have contributed to the development of Thailand’s R & D in software and animation.|
Besides making complete and timely financial disclosure or disclosure of other information to the public via various channels in strict compliance with the law, the Company shall also make the following disclosures to show the transparency of its operations:
- Disclosure of information concerning performance by various sub-committees such as the frequency of their meetings.
- Disclosure of guidelines in recruiting directors, relevant evaluation guidelines and evaluation of the Board’s performance.
- Disclosure of remuneration policies for directors and high-level executives as well as the form, manner and amount of remuneration received by each member of the various sub-committees.
- Disclosure of policies created for protection of the environment and in support of society, and the results of their implementation.
- Report on policies of corporate governance and their implementation.
- Opportunity for the public to raise any concern/query via the Investment Relations Officer.
The Board’s Structure
The vision outlined by the Group is that: “We are determined to maintain our leadership in Online Entertainment Services involving online games in the South East Asian Region, with a focus on providing efficient services, developing our personnel to support the services and expanding investment to other high potential countries in the Region, under a transparent and accountable management pursuant to the principles of Good Corporate Governance”. To realize this vision, the Board strives to maintain the highest ethical standards within the framework of the law, the Company’s objectives and its Charter as well as resolutions adopted at shareholder meetings with commitment, honesty, integrity and prudence in line with good operating practice so as to deliver highest economic value to the Company and maximum stability to shareholders.
The Company’s Board of Directors comprises of people who have knowledge, skills and experience drawn from a variety of professions in the areas of PC games, online business, finance, marketing, law, management, IT and other fields beneficial to the Company’s work. The Board is free to decide in the best interests of the Company and its shareholders overall. This Board has played a part in determining (or approving) the Company’s Vision, Mission, Strategies, Targets, Business Plans and Budgets as well as supervising the performance of its management to ensure effective implementation of the Business Plans and Budgets for the greatest economic benefit for the Company and maximum stability for the shareholders. Action has also been taken to ensure that there is a process for regular evaluation of the adequacy of internal control, internal audit, risk management, financial reporting and follow-up of performance.
Currently, the Company’s Board of Directors comprises of 7 members, 3 of whom are executive and 4 are non-executive. Three members of the Board are independent directors which, therefore, exceeds one-third of the Board thereby giving an appropriate balance vis-à-vis executive directors. The Board has set up 2 sub-committees to help supervise operations of the Group, i.e. the Executive Committee and the Audit Committee which consists of 3 independent directors with a term of office of up to 3 years. The duties and responsibilities of those Committees have been expressly defined at previous shareholder meetings.
The Company has clearly separated the duties and responsibilities of its Board and senior executives. While the Board’s duty is to establish policies and supervise performance of high level executives pursuant to those policies, it is the duty of high-level executives to administer the Company’s affairs in various areas to ensure that these policies are implemented appropriately. The Chairman of the Board and the Chief Executive Officer must be two different individuals to ensure that there is a clear separation between the determining of supervisory policies and the administration of regular affairs. However, both of them will be representatives of majority shareholder groups, albeit different groups, which together constitute the Company’s founders.
Remuneration for Directors and Executives
The Company has a policy of determining remuneration for its directors, both in monetary and non-monetary terms, openly and transparently. The remuneration shall be submitted for approval to the annual general meeting of shareholders. Criteria governing remuneration of directors are as follows:
- Appropriate and commensurate with the duties and responsibilities of each director.
- At a level capable of attracting and retaining quality directors with suitable ability and knowledge.
- Clear, transparent and easily comprehensible.
- Comparable to the remuneration of directors in the same or similar industry(ies).
The remuneration for executives will be determined by the Board, both in monetary and non-monetary terms, in line with the Company’s performance and each executive’s performance. They will be set at such rates as are adequately attractive to retain quality senior executives and shall be comparable to rates of other companies in the same grade or operating in the same line of business.
Board meetings will be convened and conducted pursuant to the Company’s Charter, the laws governing public companies and the rules and regulations of the SET with special meetings to be convened, where necessary.
The Chairman of the Board, as chairman of the meeting, will support the exercise of prudent discretion and will allow enough time for the meeting to ensure that major problems may be submitted and discussed by management with due diligence. An invitation to the meeting, together with the agenda items and supporting documents, will be sent to the Board at least 7 days before the meeting. All directors will be required to attend every Board meeting except in the case of an emergency. Minutes of the meeting will be properly and correctly recorded by the Company and will be accessible by shareholders for verification.
Report from the Board of Directors
The Board will be responsible for preparing the Company’s financial statements including the Consolidated Financial Statements for the Company and its subsidiaries and the Financial Information to be presented in the Annual Report. Those financial statements will be prepared pursuant to the accounting standard generally accepted in Thailand based on appropriate, acceptable and consistence accounting policies. Discretion and care will be exercised to ensure that the Notes to the Financial Statements disclose adequate vital information.
Self-Evaluation by the Board/Committee Members
To enhance the efficiency of performance by its various Committees, arrangements are made by the Company to have members of each Committee evaluate their own overall performance so that they can together appraise and look at their performance and problems. Following this evaluation, the Board will analyse their performance and determine measures which will improve the Committees’ efficacy.
Development of Directors and Executives
The Company will support the attendance of its Board and senior executives at training courses which will be beneficial to their performance and will enable them to exchange opinions, on a regular basis, with Board members and senior executives of other organisations. Such courses include those arranged by the Company’s employee training unit, units under the State’s jurisdiction and independent entities such as Thai Institution of Directors. It is an SEC requirement that directors of listed companies attend at least one of these courses, e.g. Director Certification Programme (DCP), Director Accreditation Programme (DAP) and Audit Committee Programme (ACP) so that knowledge and experience gained can be used for the Company’s further development.
The Board takes care that adequate information is disclosed to its shareholders, investors and other relevant parties. That disclosure must be correct, complete, transparent, comprehensive and on-time pursuant to Good Corporate Governance principles. It must include financial reports, operating results and other related information as well as information which may have an impact on the pricing of its securities. Information and various newsletters will be distributed, through channels set up by the SET and the SEC including the Company’s own website (www.asiasoft.co.th or www.asiasoft.net) and will help ensure that investors, shareholders and related parties can use the information in their investment decisions. The Company plans to set up an Investor Relations Unit to monitor and provide information and newsletters, and to answer queries raised by shareholders, investors, analysts and the public in general.
As of 31 December 2015, the Audit Committee had 3 members as follows:
at the meeting during 2015
|1. Mr. Chalermphong Jitkuntivong||Independent Director & Chairman of the Audit Committee||
|2. Mrs. Monluedee Sookpantarat||Independent Director and the Audit Committee Member||
|3. Mr. Thanwa Laohasiriwong||Independent Director and the Audit Committee Member||
Mrs. Ratana Manomongkolkul is Secretary to the Audit Committee.
The principal power, duties and responsibilities of the Audit Committee
- to review the Company's financial reporting process to ensure that it is accurate and adequate;
- to review the Company's internal control system and internal audit system to ensure that they are suitable and efficient, to determine an internal audit unit's independence, as well as to approve the appointment, transfer and dismissal of the chief of an internal audit unit or any other unit in charge of an internal audit;
- to review the Company's compliance with the law on securities and exchange, the Exchange's regulations, and the laws relating to the Company's business;
- to consider, select and nominate an independent person to be the Company's auditor, and to propose such person's remuneration, as well as to attend a non-management meeting with an auditor at least once a year;
- to review the Connected Transactions, or the transactions that may lead to conflicts of interests, to ensure that they are in compliance with the laws and the Exchange's regulations, and are reasonable and for the highest benefit of the Company;
- to prepare, and to disclose in the Company's annual report, an audit committee's report which must be signed by the audit committee's chairman and consist of at least the following information:
- an opinion on the accuracy, completeness and creditability of the Company's financial report,
- an opinion on the adequacy of the Company's internal control system,
- an opinion on the compliance with the law on securities and exchange, the Exchange's regulations, or the laws relating to the Company's business,
- an opinion on the suitability of an auditor,
- an opinion on the transactions that may lead to conflicts of interests,
- the number of the audit committee meetings, and the attendance of such meetings by each committee member,
- an opinion or overview comment received by the audit committee from its performance of duties in accordance with the charter, and
- other transactions which, according to the audit committee's opinion, should be known to the shareholders and general investors, subject to the scope of duties and responsibilities assigned by the Company's board of directors; and
- to perform any other act as assigned by the Company's board of directors, with the approval of the audit committee.
As of 31 December 2015, the Executive Committee had 2 members as follows:
at the meeting during 2015
|1. Mr. Pramoth Sudjitporn||Chairman of the Executive Committee||
|2. Mr. Tan Tgow Lim||Executive Committee Member||
The principal power, duties and responsibilities of the Executive Committee
- Planning and determining policies, direction and strategies for the Company’s operations to keep them in line with the targets set by the Board for further submission to the Board for approval.
- Determining business plans, budgets and principles governing the operations to keep them in line with the targets set by the Board. It is also authorised to supervise and monitor the Company’s operations to ensure that they are in line with the policies, business plans and business strategies approved by the Board, subject to the laws, any conditions, the relevant rules and regulations and the Company’s Charter.
- Determining the Company’s organizational structure, management authority, remuneration policy and salary structure, as well as appointing, employing, re-locating, terminating, and determining salaries, remuneration and bonus for employees at executive levels.
- Taking any action in the normal course of the Company’s business such as the purchase of goods or licenses or investment in properties which exceed Baht 20 million but not exceeding Baht 40 million per each contract.
- Undertaking financial transactions with banks/financial institutions pertaining to the opening of accounts, lending and borrowing, procurement of credit lines, pledges, mortgages, provision of collateral/security including the purchase/sale and registration of title over land in the normal course of its operations, as considered appropriate, which does not exceeding Baht 40 million.
- Considering the Company’s profits and loss so as to recommend to the Board whether an interim or annual dividend should be declared.
- Delegating authority to one or several individuals to act on its behalf on any matter, as considered appropriate, under the supervision of the Executive Committee and for such period as it deems fit. Such authority may, however, be terminated, revoked, modified or revised by the Executive Committee.
- Carrying out other duties as may be assigned from time to time by the Board.
In no circumstance will the above authorisation empower the Executive Committee or its authorised representative to authorise any transaction between the Company or any of its subsidiaries and the Executive Committee or their authorised representative with a possible conflict of interest of any kind. However, this rule may be waived if the authorisation involves a transaction which is entered into on an arms' length basis in the normal course of the Company's business and is within the specified scope of the Executive Committee's power and/or its authorised financial limit, subject to the criteria, terms and procedure under the Company’s articles of association and the applicable rules of the SEC.
Moreover, the Board may revise, where necessary or appropriate, any of the Executive Committee’s duties and responsibilities.
Recruitment of Directors and Top Executives
Currently, the Company has no Nominating Committee for selecting directors. This matter is therefore left to the Board, which will select individuals and propose them to the shareholders based on a variety of factors such as their educational background, competencies and business experience. They must also be qualified under the Public Limited Companies Act, B.E. 2535, Notification of the SEC and other relevant laws. Director selection will be made by majority vote at shareholder meetings in accordance with the following criteria and procedure:
- A shareholder will be entitled to one vote for each share.
- The vote to select directors will be done on an individual basis.
- The person with the most votes will be selected as a director. If there is more than one vacancy, the persons with the most votes in descending order will be selected as directors. Where there is a tie, the Chair of the shareholder meeting has a casting vote.
Directors will be in office for a term of 3 years. At each Annual General Shareholders Meeting, one-third of the Board will retire with those who have been longest in office retiring first. A retiring director may be re-appointed for another term.
For selection of Top Executives, the Board will consider and nominate the Top Executives by considering based on a variety of factors such as their educational background, competencies, business experience and their work responsibilities.
Subsidiaries and Affiliates Governance
The Company has sent the representatives to be director in Subsidiaries and Affiliates according to the proportion of shareholding of the Company. Such representatives have the rights to control the material transaction that is any material agreement or contract of Subsidiaries or Affiliates shall sign by director who is the representative of the Company. The representative of the Company who is nominated to be directors of Subsidiaries or Affiliates has the duty to do for the best benefit of such Subsidiaries or Affiliates.
In addition, in case is the Subsidiaries, the representatives of the Company who is nominated to be director of Subsidiaries shall manage Subsidiaries to keep the information and accounting records in order to the Company can verify and collecting such information to prepare the consolidate financial statements in time.
Monitoring the Use of Inside Information (Inside Trading)
The Company has introduced a policy and measures to prevent the use of inside information which has not yet been disclosed to the public, for personal gain and securities trading:
- Directors, executives, employees and workers within the Group must keep Company information and other inside information confidential.
- Directors, executives, employees and employees within the Group may not disclose any confidential information or other inside information about the Group, or use it for their own gains or those of others, whether directly or indirectly, and whether or not it is for compensation.
- Directors, executives, employees and workers within the Group may not buy or sell, transfer or accept the transfer of the Company’s securities through the use of confidential or inside information about the Group, or take any other action using
that confidential or inside information which would cause the Group to suffer a loss, whether directly or indirectly.
Directors, executives, employees and workers of the Group who work in a unit which has acquired inside information should avoid buying or selling the Company’s securities for 1 month before disclosure of its financial statements to the public.
This provision includes the spouses and non sui-juris children of directors, employees and workers of the Group. It is a serious offence to breach this provision.
- Directors and executives are required to report to the SEC any change in their holding of securities or that of their spouse and non sui-juris children.
The Company will take disciplinary action against any of its directors, executives, employees and workers who breaches or fails to comply with the Company policy. The disciplinary action begins with a written notice and is followed by salary cut(s), unpaid temporary suspension from work and dismissal from employment, depending on the severity of the offence and the provisions in the Company’s Charter informing all directors, executives, employees and workers of the disciplinary action.
Moreover, each director and executive has acknowledged in writing his or her duty to report his or her holding of the Company’s securities and those held by his or her spouses and non sui-juris children, and to report any change in such holdings to the SEC and the SET pursuant to section 59 and the penalty prescribed by section 275 of the Securities and Exchange Act, B.E. 2535.
On the subject of providing supporting data to its affiliates, the Company has prescribed procedures to prevent information leaking, such as requesting a signed Confidentiality Agreement and a ban against photocopying of documents without authorization.
Asiasoft Corporation Public Company Limited, together with its subsidiaries, associated companies, controlling companies and business representatives (the “Company”), is strongly committed to conducting business in a fair and transparent manner. The company is operating entirely within the law of each country of operation and corporate governance that follows ethical business principles. . The Company acknowledges the potential risks that bribery and corruption may pose to the development and stability of a country and thus supports all forms of anti-fraud and anti-corruption practices that may help in deterring them.
Corruption means any types of bribery such as an offer, promise, guarantee, inquire, or acquisition on money, asset or other inappropriate/undeserving benefits from government officials, government sectors, private sectors, or authorized person either through direct or indirect actions that may allow any gain in wealth or improper benefits during business transactions for a person, a company or the third party. Exceptions shall be allowed in cases which are within the laws, regulation, statement, standard, custom, or business traditions.
Directors, Members of Management Team, and the Company staff are prohibited from operating or accepting any type of corruption, through direct or indirect means such as money, assets or other benefits that grants one an immediate or future advantage. The Anti-Corruption Policy needs to be reviewed regularly, with possible revisions of the policy to ensure that its implementation is in accordance with current business, and government’s regulation, standard and laws.
Roles and Responsibilities
- The Executive Committee is responsible for determining the policy, monitoring, and forming an effective system supporting Anti-Corruption act in order to affirm that the Management Management Team is concerned and supports anti-corruption.
- The Audit Committee is responsible for the revision of financial and accounting reports, internal control function, and corruption risk management to ensure that operations conforms to international standard.
- Chief Executive Officer and the Executive Committee are responsible for determining Anti-Corruption system and in promoting and encouraging Anti-Corruption practices among all staff and related parties. This also includes reviewing the system and regulations in order to adapt to the latest changes in regulation, standard, and laws.
- Internal Control department is responsible for assessing and monitoring Company’s business operations, ensuring its accuracy and compliance to policies, guidelines, authorities’ standards and laws, such that the internal control system is sufficient against probable risks like corruption and for direct reports to the Audit Committee.
- The Company staff in every level must not conduct or be involved in any type of corruption in direct or indirect manner.
- The Company staff shall be cautious about giving and receiving gifts, assets or any other benefits. Offering and receiving appropriate gifts and hospitality activities should be for business etiquette only, hence they must not interfere with any business decisions.
- Granting charitable contribution or receiving the aid must be transparent and in accordance with stipulated laws that acknowledges that such transactions are not claimed as acts of bribery.
- The Company is politically unprejudiced. The Company does not support any political prejudices with or against any political parties
- The Company will inaugurate the internal control system and review the internal control systems and risk evaluation systems regularly. Any corruption risk business transaction will be monitored closely.
- Accurate and transparent financial reports must be kept according to international accounting standards.
- The Company will provide the human resource management system reflecting The Company's commitment to anti-corruption measures.
- The Company shall provide the channel for staff to inform or complain about corruptions and also the protection policy for the appellant should be applied.
- The Company will enforce the anti-corruption policy and provide training to staff for thorough policy comprehension.
- Any actions against the policy will be considered as professional misconduct and offenders may face the Company’s disciplinary actions, as well as legal actions.